Automated proofreading software allows you to detect and correct errors by comparing an approved master version with a copy and find deviations. This type of software is commonly used in the pharmaceutical and medical devices industries where the risk of an error in packaging, labeling or documentation could have a significant impact on a patient’s life. Using a proofreading software greatly reduces the chance of human error.
One example of a proofreading software is TVT, the text verification tool. TVT is a powerful tool that verifies text, checks spelling, artwork and barcodes quickly within seconds, regardless of the format. Any mistakes are immediately highlighted and can be annotated for correction. Furthermore, TVT allows you to generate a report on all actions, offering organizations greater transparency and accountability.
6 reasons to implement TVT (with case study examples!) this year
1. Reduced Revision Cycles
Revising any document, especially labeling and packaging documents when different departments and subsidiaries are involved, is simplified with TVT, the proofreading software for regulated industries. TVT will compare your documents in any format and highlight deviations from the approved master document. You can annotate and print out the document version for change (e.g. a printer proof in PDF format), generate a report on all actions, and quickly verify the new version in a final comparison. Everyone can immediately see what actions were taken, whether errors have been corrected, and can be certain that no new errors have crept in – all without having to re-read the entire document or go through additional review cycles. This also speeds up turnarounds.
2. Industry-Specific Features
TVT is a validated comparison and proofreading software that was developed specifically for the life sciences industry. It is used by leading pharmaceutical and medical device companies, and many features of TVT have been developed together with customers to meet the needs of the industry. This ensures that using TVT will easily integrate into your existing process and help with your industry-specific proofreading needs such as: supporting QRD, SPL and SPM submission formats, using an easy Pass or Fail grading system for barcodes based on ISO 15415, 15416 and the GS1 General Specifications and a full audit-trail to name a few.
3. Reduced Workload for Regulatory Teams
TVT reduces workload by instantly identifying any deviations between your documents and highlighting them in an easy-to-read format. It is then up to the user to decide what is actually right or wrong. Compared to manual proofreading, this saves hours of work.
Let’s look at the pharmaceutical company, Pharma 5. It used to take two people 12 hours to proofread a single 15-page legal document. That amounted to 24 employee working hours. On top of this, the document had to be proofread in foreign languages. After implementing TVT, this same job took 15 minutes! “With simplified proofreading processes involving fewer steps, we know that our resources are being used more efficiently”, explains Hinda Benkirane, manager of Pharma 5’s Regulatory Affairs team. “The important time savings expected of TVT have been realized.”
Read the Pharma 5 case study.
4. Scaling up Output – with higher quality documentation
TVT is a valuable addition to your team, allowing you to get things done faster and with more certainty. This “extra set of eyes” never gets tired, hungry or distracted. It increases your output and gives you a competitive advantage – at a time when workloads are increasing and budgets are shrinking. At the Germany-based Dr. Pfleger Arzneimittel, time-savings and efficiencies as a result of changing from manual proofreading to TVT translated into higher output. “It was such a relief to have TVT as part of our process,” says Dr. Anna Derr, Senior Project Manager of the Medical Information Department. “Not only was the tool easy to use, it allowed us to become more efficient and scale up our output significantly.” Meanwhile, the time saved on reviewing documents allows highly trained professionals to focus their skills on more value-adding tasks.
Read the Dr. Pfleger Arzneimittel case study.
5. Increased Accuracy and Regulatory Compliance
Bringing a new product to market involves a very large investment, often over a billion dollars in the case of a new prescription drug. Time-to-market is of the essence, especially when it comes to patented drugs. In the case of generics, shorter time-to-market means a head-start on the competition. TVT promotes accuracy and compliance because companies can get it right the first time while saving time all around.
Take the case of the Portugal-based Laboratório Edol, which specializes in the development, manufacture and sale of medicines, medical devices, cosmetic products and food supplements. Laboratório Edol wanted to optimize approval processes. Now it verifies PDF artwork in a first step before sending the artwork to local operating companies for sign-off. “TVT allows us to make changes early on and guarantees that the best is sent for approval. It also saves us time, which is a huge benefit,” the company says.
Read the Laboratório Edol case study.
6. Increased Employee Retention
Working in regulated industries is stressful because the stakes are high. So, too, are the costs of a mistake – recalls, reputation, litigation, and the welfare of patients and consumers. Not only does TVT reduce workload, but it is also the “third eye” providing certainty in the working life of a regulatory affairs employee. Stress is a major reason why employees quit. Boredom and the feeling of being undervalued are others. TVT eliminates boredom borne from the need to repeatedly proofread a document manually. At Dr. Max Pharma, a leading private-label manufacturer for pharmaceuticals in Central Europe, teams felt that management valued their time because it recognized the need for time-saving, state-of-the-art automated proofreading technology. A flow-on was greater recognition and respect for the teams and the work they performed.
At Pharmathen, a research-centered pharmaceutical company that focuses on developing innovative generic products, TVT alleviated the tedium of manual proofreading – employee satisfaction increased, and productivity doubled.